Contract Manager (Subcontracts)

Mission Statement:

You as a Contract Manager (Subcontracts), will be part of Power Grids, Grid Integration (PGGI) business based in Hitachi Energy (HE)Office, Gurgaon, India. With analytical, hands-on and autonomous approach, you contribute to the successful performance of contract through your Contract Management skills in the assigned project. You shall be a reliable partner, when it comes to the day-to-day contract administration and project execution, flow-down and preparation of subcontracts/purchase orders. You will be required to ensure that contract management, change management and risk management activities are timely and accurately executed protecting HE’s interests throughout project(s) lifecycle.

Your responsibilities:

• Ensuring that own assigned portfolio of contracts or specific project(s) (back-office or at the site) follow contract and claim management methodologies in accordance with applicable procedures.

• Provides guidance and leadership on contract related matters to cross-functional project team members.

• Developing sub-contract management strategy based on HE’s policies, customer requirements, and the overall execution strategy considering risk, pricing, scope, and schedule.

• Identifying the sub-contract baseline (including terms and conditions, specifications, drawings, estimate, proposal, schedule and other documents incorporated in the contract) and highlighting areas of opportunities and potential risk.

• Ensuring timely and accurate execution of commercial aspects in portfolio of contracts / subcontracts (e.g., payments, claims, variation orders, warranties, provisions, guarantees, etc.).

• Verifying that all parties to the contracts/sub-contracts have fulfilled their contractual obligations and there are no responsibilities outstanding.

• Assessing the success of the sub-contract including the relation of success of customer contract and determines if there are any lessons learned for future sub-contracting.

• Documenting and communicating to all relevant parties any deficiencies found as part of the closeout process.

• Establishing and enforcing standard methodologies in portfolio of contracts to identify, notify, enforce or defend changes / claims (passive/active) coming from / towards third parties.

• In concert with HE Legal, develops the negotiation strategy and supports negotiations. Supports HE Legal in handling dispute resolution, litigation and arbitration proceedings. Notifies and liaises with HE Legal to report major claims and keeps HE Legal updated on any critical development during project execution.

• Supporting in drafting of contracts, subcontracts and supply contracts and ensuring that relevant (supply / sub) contracts contain appropriate contract terms to protect HE's interest including flow-down of main contract terms.

• Analyzing contract terms to highlight areas of potential opportunity and risk.

• Seeking advice from HE Legal to draft, negotiating and finalizing agreements during the Project execution phases.

• Developing and implementing risk mitigation and opportunity plans in collaboration with relevant stakeholders.

• Ensures insurance provisions within the sub-contract are adhered to and coordinates with Insurance Risk Management regarding occurrences that may be covered by customer / third party or HE provided insurance. Supporting Insurance Risk Management in producing damage reports.

• Seeking advice from HE Legal/Export Control to ensure accurate handling of all export control matters regarding restrictions on exports, applicable destination laws considering countries, customers or products involved and the respective laws and HE regulations.

• Ensuring that the information and data are protected as per HE’s policies and relevant NDA/confidentiality agreements are in place while sharing of information with other parties.

• Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background:

• Candidate should have bachelor’s degree in engineering and/or Law.

• Minimum 5 years or more hands-on experience in EPC projects within the fields of power generation, substations, converter stations, grid integration, transmission or similar industrial plant within a Contract Management and Subcontract Management functions (with emphasis on civil and electrical installations interfaces).

• Working knowledge and hands-on experience on contracts executed under common law/ Indian law/ English law /Australian law.

• Demonstrating successful experience in processing, managing and administrating varying sizes, types and complexity of contractual agreements during the execution and closing stages of projects lifecycle.

• Previous experience in the Indian power transmission/grid projects is highly desirable.

• Solid experience in project’s change management, claim management and contract-related legal issues and the possible effects in the relevant areas of responsibility regarding proposal stage and/or project execution.

• Ability to interface and negotiate with subcontractors regarding all matters related to contracts and projects including those related to the review and process of changes.

• Ability to work in a corporate office and/or project site environment.

• Open to Travel for Contract Management responsibilities globally

• Proficiency in both spoken & written English language is required